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High School Renovation Process
The process for the renovation of Mt. Lebanon High School formally began in the summer of 2006. At that time, it was decided that an education specification team would be assembled for the purpose of identifying key needs related to the future use of a high school building. The team consisted of a variety of stakeholders who met for several work sessions during the fall and early winter. The team was led by William DeJong & Associates. The results of their work, including both general and specific suggestions, were presented to the Board of School Directors in January of 2007.
Since then, the essential milestones with associated activities related to updating a high school building have been identified. Necessary outcomes from each phase (milestone) have been identified to monitor the progress of the project. Due to the complexity of a building project, it is acknowledged that only major milestones, activities, and outcomes have been listed. The shaded areas indicate completed activities related to the project.
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Phase #1: Need Study & Project Conception
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Status |
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Activity |
Outcome |
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| 1. Feasibility Studies |
Educational Studies & Reports |
Completed |
| 2. Site Analysis |
Recommendations |
Completed |
| 3. Programming |
Budget, schedules & community involvement |
Completed |
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Phase # 2: Design
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Activity |
Outcome |
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1. Architect solicited and selected
-PDE Requirements
-Concepts Prepared
-Site survey
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Proposals, presentations & site visits
Architects: Celli-Flynn Brennan (Pittsburgh); OWP/P (Chicago)
-Plan Con "A" initiated
-Topographic and property survey
-Concepts prepared and presented to School Board |
Completed
Completed
Completed
Completed
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2. Community Engagement |
Community and stakeholder involvement: Community forums and neighborhood meetings were held during the 2008 and 2009 school years. Monthly Architect Updates continue to be held at 7 pm in the High School Library prior to the monthly School Board Discussion Meeting on the second Monday of the month. |
Ongoing |
| 3. Construction Manager Selected |
P. J. Dick Incorporated was selected as Construction Manager to oversee design and develop cost estimates, project schedule, prepare constructability review and value engineering. |
Completed |
4. Schematic Design
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Community and stakeholder involvement, renderings, schematic drawings, preliminary project descriptions,site selections, modifications, geotechnical data, project phasing, preliminary cost projections.At the School Board Discussion meeting on June 8, 2009, the School Board voted 7-2 to approve the schematic design of the High School. |
Completed |
| 5. Financing |
The $69 million bonds for the high school were sold on Thursday, October 1, 2009 at interest rates of 3.5974%. The District will receive just over $75 million due to the fact that these were premium bonds and sold higher than their face value. |
Completed |
| 6. Design Development |
Select construction option, LEED certification consideration, financing options, drawings, plans, elevations, sections, typical details, outline specifications, engineering criteria, storm water management, develop phasing schedule, select construction management option, revised cost projections, permitting and zoning, environmental health & furniture and salvage.
On December 21, 2009, in a vote of 8-1, the School Board Approved the High School Design Development Plans and authorized the Construction Drawings for the High School at the Regular Board meeting. |
Completed |
| 7. Plan Con A |
Plan Con A was approved by the Pennsylvania Department of Education on January 8, 2010. |
Completed |
| 8. Plan Con B |
Plan Con B was approved by the Pennsylvania Department of Education on January 11, 2010. |
Completed |
| 9. Act 34 Hearing |
The Mt. Lebanon School District held an Act 34 public hearing regarding the High School renovation project on February 22, 2010 at 7:00 p.m. in the Mt. Lebanon High School Auditorium located at 155 Cochran Road. The purpose of the hearing was to review the proposed renovation and addition to the High School and to receive public comments that were sent to the Pennsylvania Department of Education as part of the PlanCon process for school construction. The District administration, architect, and financial advisor presented an overview of the construction and financing of the project to the public. The Board approved and adopted a maximum building construction cost of $44,977,920 and a maximum project cost of $113,274,765 for the renovation and addition to the High School building. |
Completed |
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Phase #3: Construction Documentation
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Activity |
Outcome |
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| 1. Permits |
Plans submitted to Mt. Lebanon Zoning Hearing Board and Mt. Lebanon Planning Board |
Ongoing |
| 2. Construction Documents |
Detailed drawings, final elevations, sections and details, revised schedule, instructions to bidders, bid forms and requirements, general and supplementary conditions, revised cost projections. |
Ongoing |
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Phase # 4: Bidding/Negotiations
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Activity |
Outcome |
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| 1. Competitive Bidding |
Request for bids, addenda, bids, bid security & non collusion affidavit |
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| 2. Direct Purchase of Materials |
Purchase orders |
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| 3. Review and Award |
Contract Agreement |
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| 4. Financing |
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Phase # 5: Construction
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Activity |
Outcome |
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| 1. Mobilization |
Bonds, insurance, permits, schedules, traffic control plan & lay down areas |
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| 2. Construction & Construction Management |
Shop drawings, construction management documents, inspections, progress reports, change orders, field orders, payroll certifications & Plan Con Documents |
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| 3. Project close out |
Substantial completion, punch lists, record documents, warranties, operation and maintenance data, final inspection & commissioning |
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| 4. Financing |
Payment process developed and implemented |
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Phase#6: Facility Management
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Activity |
Outcome |
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| 1. Occupancy |
Moving |
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| 2. Operation and Maintenance |
Maintenance schedules and records, repairs & staffing |
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| 3. Post Occupancy Analysis |
Evaluation reports & warranty service reports |
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Phase #7: Total Project Completion
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Activity |
Outcome |
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| 1. Building Dedication |
Occupancy Certificates & building dedication |
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| 2. Facility Use |
Wear out/attrition of materials and equipment & building retirement |
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| 3. Financing |
Reconciliation of bond funds to total project cost |
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