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High School Renovation Process
The process for the renovation of Mt. Lebanon High School formally began in the summer of 2006. At that time, it was decided that an education specification team would be assembled for the purpose of identifying key needs related to the future use of a high school building. The team consisted of a variety of stakeholders who met for several work sessions during the fall and early winter. The team was led by William DeJong & Associates. The results of their work, including both general and specific suggestions, were presented to the Board of School Directors in January of 2007.
Since then, the essential milestones with associated activities related to updating a high school building have been identified. Necessary outcomes from each phase (milestone) have been identified to monitor the progress of the project. Due to the complexity of a building project, it is acknowledged that only major milestones, activities, and outcomes have been listed. The shaded areas indicate completed activities related to the project.
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Phase #1: Need Study & Project Conception
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Status |
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Activity |
Outcome |
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| 1. Feasibility Studies |
Educational Studies & Reports |
Completed |
| 2. Site Analysis |
Recommendations |
Completed |
| 3. Programming |
Budget, schedules & community involvement |
Completed |
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Phase # 2: Design
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Activity |
Outcome |
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1. Architect solicited and selected
-PDE Requirements
-Concepts Prepared
-Site survey
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Proposals, presentations & site visits
Architects: Celli-Flynn Brennan (Pittsburgh); OWP/P (Chicago)
-Plan Con "A" initiated
-Topograhic and property survey
-Concepts prepared and presented to School Board |
Completed
Completed
Completed
Ongoing
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2. Community Engagement |
Community and stakeholder involvement: Design Advisory Team meetings, High School staff meetings held with architects; July 22, 2008 Community Forum; monthly Architect Updates one hour prior to monthly School Board Discussion Meeting. Upcoming community meetings: January 14, 20, 21, 22, 2009. |
Ongoing |
| 3. Construction Manager Selected |
P. J. Dick Incorporated was selected as Construction Manager to oversee design and develop cost estimates, project schedule, prepare constructability review and value engineering. |
Completed |
4. Schematic Design
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Community and stakeholder involvement, renderings, schematic drawings, preliminary project descriptions,site selections, modifications, geotechnical data, project phasing, preliminary cost projections & continuation of Plan Con Process. |
Ongoing |
| 5.Design Development |
Select construction option, LEED certification consideration, financing options, drawings, plans, elevations, sections, typical details, outline specifications, engineering criteria, storm water management, develop phasing schedule, select construction management option, revised cost projections, permitting and zoning, environmental health & furniture and salvage. |
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| 6. Financing |
Early funding of architect and construction management fees. |
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Phase #3: Construction Documentation
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Activity |
Outcome |
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| 1. Construction Documents |
Detailed drawings, final elevations, sections and details, revised schedule, instructions to bidders, bid forms and requirements, general and supplementary conditions, revised cost projections & labor and Industry approval. |
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Phase # 4: Bidding/Negotiations
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Activity |
Outcome |
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| 1. Competitive Bidding |
Request for bids, addenda, bids, bid security & non collusion affidavit |
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| 2. Direct Purchase of Materials |
Purchase orders |
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| 3. Review and Award |
Contract Agreement |
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| 4. Financing |
Bond issuance and budgets approved. Process for change order approval developed |
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Phase # 5: Construction
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Activity |
Outcome |
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| 1. Mobilization |
Bonds, insurance, permits, schedules, traffic control plan & lay down areas |
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| 2. Construction & Construction Management |
Shop drawings, construction management documents, inspections, progress reports, change orders, field orders, payroll certifications & Plan Con Documents |
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| 3. Project close out |
Substantial completion, punch lists, record documents, warranties, operation and maintenance data, final inspection & commissioning |
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| 4. Financing |
Payment process developed and implemented |
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Phase#6: Facility Management
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Activity |
Outcome |
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| 1. Occupancy |
Moving |
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| 2. Operation and Maintenance |
Maintenance schedules and records, repairs & staffing |
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| 3. Post Occupancy Analysis |
Evaluation reports & warranty service reports |
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Phase #7: Total Project Completion
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Activity |
Outcome |
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| 1. Building Dedication |
Occupancy Certificates & building dedication |
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| 2. Facility Use |
Wear out/attrition of materials and equipment & building retirement |
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| 3. Financing |
Reconciliation of bond funds to total project cost |
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